Capacity Building and Contingency Planning Cell (CBCP)

In the Organisation for the Prohibition of Chemical Weapons (OPCW), the Secretariat has assigned a small cadre of inspectors to a newly created Capacity Building and Contingency Planning Cell (CBCP) with the goal of strengthening the Secretariats preparedness for contingency operations, as well as capacity building programmes for States Parties (training).

Core functions of CBCP:

  • Supporting the capacity building programmes and delivering external trainings as part of the Secretariat’s International cooperation and assistance activities;
  • Planning, coordinating and providing the training programme for inspectors and support personnel;
  • Planning in cooperation and in conjunction with all relevant Divisions and Offices of the Secretariat for contingency operations;
  • Preparing, planning and exercising with other relevant Divisions and Offices of the Secretariat for contingency operations;
  • Deploying as part of advanced teams for contingency operations.

Internship assignments:

  • Provide general administrative assistance to the CBCP with regards to the implementation of their Inspectorate Training Programme;
  • Liaise with Training providers and serve as a focal point for other Branches/Divisions within OPCW;
  • Fill out appropriate documentation and check information on behalf of the Head and CBCP Cell;
  • Assist in Procession Post-Mission documents related to CBCP Cell, files, archiving coordination and document processing;
  • Check invoices for completeness and alignment with pre-established Technical Agreements;
  • Perform other related duties, as required;
  • Planning events and meetings, ensuring smooth correspondence between designated parties; 
  • Administrative Assistant overall tasks;
  • At an advanced progression of the internship, take part in scenario planning stages.

Internship requirements:

Academic

Applicants should have a completed or in progress, an academic background preferably in at least one of the following fields:

  • Business Administration;
  • Economics;
  • Finance;
  • International Relations;
  • Similar related field.

Experience

  • Computer Proficiency of both Microsoft Word and Microsoft Excel and preferably PowerPoint;
  • Working in a Multicultural Team Progressively responsible administrative experience in an organisation / team setting;
  • Experience in an international environment is highly desirable;
  • Ability to draft clear, accurate and succinct administrative correspondence including minutes, memoranda, letters, instructions, etc. is essential;
  • Excellent analytical skills and the ability to create and maintain spreadsheets in Excel are essential.

Skills and knowledge

  • Effective organizational skills;
  • Effective interpersonal skills;
  • Excellent communication skills (verbal and written) including the ability to prepare reports;
  • Strong analytical and conceptual skills;
  • Tact, discretion, and the ability to work harmoniously in a multi-cultural environment;
  • Demonstrable ability to work with the confines of a strict confidentiality regime;
  • Knowledge of administrative policies, processes and procedures;
  • Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations;
  • Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed;
  • Works collaboratively with colleagues to achieve organisational goals; is willing to learn from others;
  • Identifies priority activities and assignments; 
  • Client-oriented; greeting invitees, hosts and keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client; 
  • Shows willingness to learn from others and is committed to continuous learning; 
  • Understands applicability and limitation of technology to the work of the office; actively seeks to apply technology to appropriate tasks.

Language proficiency

  • Fluency in English is essential;
  • A good working knowledge of one or more of the OPCW official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Internship period:

Duration
 
The internship is offered on a full time basis, for a minimum of three (3) months and normally up to a maximum of six (6) months.

Working hours

The internship working hours shall not exceed forty (40) hours per week.