Budget and Finance Branch (FIN)

The Budget and Finance Branch (FIN) objective in the Organisation for the Prohibition of Chemical Weapons (OPCW) is to organise, maintain and apply with integrity and transparency best practice in financial management with a sound internal control framework. The work of FIN is comprehensive and includes budgeting, planning, forecasting, expenditure control, cash management, disbursements, accounting and reporting for regular and operational budget activities and projects, as well as for special funds and accounts.

FIN consists of four Sections: 

  • Budget Section -

The Budget Section is responsible for the development and management of the OPCW Budget.  It coordinates effective resource allocation across the Organisation through a unified budget and results-based approach. The Section is also responsible for the production of reports for different audiences;

  • Accounts and Reporting Section -

The Accounts section is responsible for preparing the OPCW Financial Statements and those of the Provident Fund in compliance with International Public Accounting Standards (IPSAS). The Section maintains the Organisation’s accounts and in doing so is also responsible for liaising with the External and Internal Auditors of the Organisation on all financial matters;

  • Treasury Section -

The Treasury Section is responsible for the liquidity management of the Organisation, including investments and bank account management. The work of the Section also includes supporting the issuance and control of prepaid and credit cards, as well as facilitating inter-agency payment arrangements; 

  • Disbursements Section -

The Disbursements section is responsible for preparing and disbursing all payments related to the activities of the OPCW. The Section is comprised of two units as follows:

Payroll and Travel Unit (PTU) - For all staff payments including salaries, overtime, entitlements, travel claims, US income tax, hospitality claims and clearances of corporate credit cards;

Supplies and Services Unit (SSU) - Including payments to suppliers (advance and invoice payments), petty cash payments and reimbursements to States Parties.

Core functions of FIN:

  • Calculation of the scale of assessments;
  • Collection of assessed contributions from States Parties;
  • Investment of the Organisation’s cash holdings to obtain optimised interest earnings;
  • Accounting and recording of financial transactions to implement programme activities;
  • Making payments to vendors and staff members;
  • Ensuring that the financial statements are produced accurately;
  • Receiving an unqualified audit opinion from the OPCW’s External Auditor.

Internship assignments:

  • Strategic planning templates for use in the preparation of the annual OPCW programme and budget;
  • Work with the Budget Section and programmes to formulate and approve new financial year budget;
  • Support/advise organisation programmes in budget management, including Trust Fund resources;
  • Work on Administrative Directives pertaining to the Budget and Finance Branch;
  • Assist with process mapping, user requirement definition and testing of OPCW programme and Budget and/or Accounts and Treasury related procedures for use in the development of an ERP system;
  • Support IPSAS related financial accounting, reporting and related disclosures;
  • Support Treasury in management, investment analysis and reporting;
  • Assist with internal control related analysis and framework development.

Internship requirements:

Academic

Applicants must have a completed or in progress, an academic background preferably in at least one of the following fields:

  • Management;
  • Business Administration;
  • Public Administration;
  • Financial Management;
  • Project Management

Experience

  • ERP systems;
  • Business process modelling and programme.

Skills and knowledge 

  • Advanced MS Excel skills;
  • MS Word and MS Access;
  • Budget development;
  • Tracking mechanisms;
  • Accrual based accounting (essential).

Language proficiency

  • Fluency in English is essential;
  • A good working knowledge of one or more of the OPCW official languages (Arabic, Chinese, French, Russian, and Spanish) is desirable.

Internship period:

Duration
 
The internship is offered on a full-time basis, for a minimum of three (3) months and normally up to a maximum of six (6) months.

Working hours

The internship working hours shall not exceed forty (40) hours per week.