Session Related Information

Participation of Delegations

All States Parties to the Chemical Weapons Convention are entitled to take part in all the proceedings of the Conference, including adoption of decisions, and to deliver statements.

Delegations of Signatory States are entitled, subject to prior written notification to the Director-General, to participate, without taking part in the adoption of decisions, whether by consensus or by vote, in the deliberations of the Conference, to appoint observers to attend plenary meetings of the Conference other than those designated as private, to deliver statements at these meetings, to receive the documents of the Conference, and to submit their views in writing to other delegations.

Non-Signatory States may apply to the Director-General for observer status, which may be accorded to them by a decision of the Conference. Any such States shall be entitled to appoint an observer to attend and participate, without the right to vote, in plenary meetings of the Conference other than designated private meetings and to receive documents of the Conference.

The Secretary-General of the United Nations (UN) or his representative, and the representatives of the specialised agencies are entitled to attend and participate, without vote, in sessions of the Conference on matters of common interest between them and the OPCW, in accordance with their respective relationship agreements or subject to the approval of the Conference.

Representatives of other international organisations are entitled to attend and participate, without vote, in plenary meetings of the Conference on matters in which they share an interest with the OPCW, in accordance with their respective relationship agreements or subject to the approval of the Conference.

Participation of Non-Governmental Organisations

Subject to a decision of the Conference, representatives of Non-Governmental Organisations (NGOs) may attend the plenary session of the Conference and participate in activities, in accordance with such rules and guidelines as the Conference has approved.

NGO Participation Details

 

 

List of Participants

A draft list of participants will be distributed during the course of the Session.

Meetings and Journal

The programme of the meetings will be published daily in the Conference Journal. Unless otherwise decided by the Conference. A daily programme of meetings, events and announcements will be available at the Registration Desk and at the Documentation Counter (Asia Room, World Forum).

Organisation of the Fourth Special Session of the Conference

The main business of the Special Session will be conducted in the plenary meetings and, if required, in meetings of the Committee of the Whole in the King Willem-Alexander Theatre. The Provisional Agenda of the session and Tentative Programme of Work will be made available to delegations in advance of the session.

Two separate rooms, without interpretation facilities, will be available for bilateral meetings and meetings of the various regional groups.

Regional coordinators and delegations wishing to reserve a meeting room are requested to contact Conference Services indicating the preferred date and time. These meetings will be listed in the Conference Journal.

Seating Arrangements

The seating arrangement will be clearly posted outside the King Willem-Alexander Theatre during the session. Four designated seats, two of which will be at a table, will be provided to the delegation of each State Party.

Only the nameplates of the States Parties that have registered within the 18 June 2018 deadline will be placed according to the formal seating plan. States Parties that register after this deadline will be placed in the back rows.

Interpretation

Simultaneous interpretation into the six official languages of the OPCW (Arabic, Chinese, English, French, Russian and Spanish) will be provided at plenary meetings and meetings of the Committee of the Whole only.

Delegations may deliver statements in a language other than an official language of the OPCW. In such cases, the delegations concerned will be required to provide interpretation into one of the six official languages, and to give advance notice to Mr Mechislav Remishevski, Head of the Language Services Branch, for required technical arrangements.

Statements

Requests for inscription on the list of speakers can be made through this form indicating the preferred date and time.

Speakers will be inscribed on the list on a first-come, first-served basis. Given the large number of delegations wishing to take the floor, a time limit of 10 minutes for collective statements, 7 minutes for national statements and 5 minutes for all other statements should be observed.

To facilitate the interpretation of statements to be delivered during the debate, delegations should provide 12 copies of each such statement to Ms Bibby Stoyanova, Documentation Counter Assistant, well in advance of delivery, or 300 copies of any statement they also wish to be distributed to other delegations.

 

 

 

Publishing National Statements

States Parties that would like their National Statement published to the OPCW public website must e-mail the clean, final version of the statement to the OPCW Public Affairs Branch. 

Webcast

Each public session of the Conference will be webcast live and then archived for later viewing. States Parties that do not want their national statement to be webcast must notify the OPCW Public Affairs Branch  of their decision to opt out no later than Friday, 22 June 2018. States Parties will receive an e-mail from Public Affairs confirming receipt of the request to opt-out of the webcast.

Availability of Session Documents

Public documents of the session will be made available on the OPCW website. Additional copies may be requested in person at the Documentation Counter opposite the King Willem-Alexander Theatre.

Document Submission

Delegates who are submitting draft decisions, national papers or other documents to the Conference are requested to provide these to the Secretary to the Policy-Making Organs, as early as possible through the contact form.

 

 

 

Use of OPCW Headquarters for Press Conferences

For the Fourth Special Session of the CSP, delegations may request to use the lobby or the Press Room at the OPCW Headquarters building for press conferences on a first-come, first-served basis. Delegations must make a request in writing to OPCW Public Affairs, preferably 24 hours in advance of -but no less than 3 hours before - the requested time. The Secretariat can provide one microphone, speakers, and a lectern. All other arrangements are the responsibility of delegation. Delegations are required to provide a list of media representatives requiring access to the OPCW Headquarters for the duration of the press conference to OPCW Public Affairs.