Find out information on how to register to attend the Conference, credentials, seating arrangements, statements, and more.
Each participating State Party is requested to provide the Technical Secretariat with the name and designation of each participating member of its delegation. Submit one completed registration form for each member of the delegation no later than Monday, 11 November 2019.
The original letter of credentials of the representative shall be submitted to the Director-General no later than Monday, 18 November 2019.
The latest opportunity to submit a letter of credentials to be considered by the Credentials Committee is Monday, 25 November 2019 at 11:00 at the External Relations Office in the World Forum.
Delegations of all States Parties to the Chemical Weapons Convention are entitled to take part in the proceedings of the Conference and to deliver statements.
Delegations of Signatory States are entitled to participate, without the right to vote, in the deliberations of the Conference, to appoint observers to attend plenary meetings of the Conference – other than those designated as private, to deliver statements at these meetings, to receive the documents of the Conference, and to submit their views in writing to other delegations.
Non-Signatory States may apply to the Director-General for observer status, which may be given by a decision of the Conference. Any such States shall be entitled to appoint an observer to attend and participate, without the right to vote, in plenary meetings of the Conference – other than designated private meetings, and to receive documents of the Conference.
The Secretary-General of the United Nations or his representative, and the representatives of the specialised agencies are entitled to attend and participate, without the right to vote, in sessions of the Conferences, in accordance with their respective relationship agreements or subject to the approval of the Conference.
Representatives of other international organisations are entitled to attend and participate, without the right to vote, in plenary meetings of the Conference, in accordance with their respective relationship agreements or subject to the approval of the Conference.
Subject to a decision of the Conferences, representatives of Non-Governmental Organisations (NGOs) may attend the plenary session of the Conference and participate in activities in accordance with rules and guidelines approved by the Conferences.
Organisation of the Conference
The main business will be conducted in the plenary meetings and, if required, in meetings of the Committee of the Whole. The Provisional Agenda and Tentative Programme of Work is provided in advance of each session.
A daily Conference programme will be published in the Conference Journal. Unless otherwise decided by the Conference, morning sessions will commence at 10:00 and afternoon sessions at 15:00. The Conference Journal of sessions, meetings, events, and announcements is available at the Registration Desk and at the Documentation Counter (Asia Room, World Forum).
Bilateral and Regional Group Meetings
Separate rooms, without interpretation facilities, will be available for bilateral meetings and meetings of the various regional groups.
Regional coordinators are requested to inform Conference Services of the times and locations of their regional group meetings. These will be listed in the Conference Journal.
Seating arrangements will be determined by the Executive Council and will be posted outside of the King Willem-Alexander Theatre. Each State Party delegation will be provided with four seats (two at a table).
Delegations of Signatory States, Non-Signatory States, and representatives of NGOs and international organisations will also be provided designated seats.
Simultaneous interpretation into the six official languages of the OPCW (Arabic, Chinese, English, French, Russian, and Spanish) will be provided at plenary meetings and meetings of the Committee of the Whole.
Statements may be delivered in any language. When a statement is delivered in a language that is not an official language of the OPCW, an interpretation into one of the six official languages must be provided in advance to the Language Services Branch in order to facilitate the necessary technical and logistical arrangements.
Statements in the General Debate
Requests for inclusion on the list of speakers in the General Debate can be made from Monday, 11 November 2019 to the Secretariat for the Policy-Making Organs indicating the preferred date and time.
Speakers will be included on the list on a first-come, first-served basis.
Signatory States will be called upon to speak after the last State Party has spoken. A time limit of 5 to 7 minutes for national statements and 10 minutes for collective statements should be observed.
To facilitate the interpretation of statements, delegations should provide 12 copies of each statement to the Documentation Counter well in advance of delivery, or 300 copies of any statement they also wish to be distributed to other delegations.
Exhibitions & Side Events
Space is available to showcase activities and achievements in promoting the aims of the Chemical Weapons Convention (CWC).
Learn more how to apply to Exhibit or host a Side Event at the Conference.
Those wishing to organise receptions or other similar events during the Conference are requested to contact the Political Affairs and Protocol Branch.