Questions and Answers

Question 1

On Friday 20th the UK Government issued a Press Release stating the UK would be disposing of 150 tonnes of chemicals in support of the OPCW mission in Syria. This has left me slightly confused and I'd like to understand if this has any bearing on the Tender procedure as laid out in the documents received.

OPCW Answer
The OPCW Call for Proposal with reference # OPCW CFP-CDB-P14-002 does not include the chemicals to be disposed by the United Kingdom.

Question 2: Project schedule

The bid documents state that the effluents delivery will commence in March and the project completion is December of 2014.

  1. Is the plan to deliver all of the 300 to 350 ISO containers at once in March or will they be delivered in smaller quantities spread out over time?
  2. Will the shipments be staged so as to ship all of one effluent type before shipping the next?
  3. Will options to take more shipments, e.g. 50 to 100 ISO containers at a time be considered?

OPCW Answer

  1. The current plan is to deliver all of the effluent containers at once to the receiving port. The number of ISO containers however may be slightly smaller, depending on the disposal method used for some of the chemicals. 
  2. The ship will deliver all of the effluent to the receiving port at once. Shipment from the port to the receiving facility can be managed to best meet needs of receiving facility depending upon agreements between the facility, the port, and the appropriate regulating agency(s).
  3. Such options depend on regulatory requirements in the receiving port to include permitted storage. Such arrangements cannot be considered until a facility is selected and would need to be negotiated by the receiving facility and the appropriate regulating agency(s).

Question 3: Waste Generator

Will this be an import where the receiving facility will be the US generator or will the government agency doing the agent destruction at sea be the generator?

OPCW Answer
The receiving facility will NOT be the generator.

Question 4: USEPA Waste Codes

The documents explain how the effluents will be neutralized so that they are not “Corrosive” by EPA definition. If sending to a US facility, are there other  USEPA waste codes to be assigned for each effluent.? In the case of the HD Effluent, it appears that D028 (1,2 Dichloroethane) and D043 (Vinyl Chloride) might apply.

OPCW Answer
Any codes provided at this time would be based on similar destruction activities conducted on US agents. Manifests with the appropriate waste codes will be provided as waste characterization is conducted on the actual effluent.

Question 5: Samples

When will samples of effluents (or surrogates for effluents) be available for review?

OPCW Answer
Logistics for characterizing the effluent are still underway. The plan is to take samples as the effluent is generated and to accomplish as much of the characterization on the vessel as possible. The plan is to provide complete waste manifests to the receiving facility.

Question 6: Physical properties of effluents

Based on the data provided it does not appear to be any phased organics (all soluble or miscible) and less than .1% suspended solids. Please confirm.

OPCW Answer
The three reactions currently planned should generate single phased material with no more than 1% suspended solids.

Question 7: ISO containers

Please provide additional information on the ISO containers being used including any drawings to include dimensions and size, type and location of nozzles and manways.

OPCW Answer
See attached presentation on ISO tanks [PDF 1.9 MB]

Question 8: Project Scope

In Annex C , Scope of Requirements, the EMPTA Effluent is listed as Lot 5 on the table on page 6 of 22. Is this a typographical error? Should it read Lot 4?

OPCW Answer
EMPTA effluent is a separate lot (lot 5).

Question 9: EC-M-34/Dec.1 dated 15 Nov 2013

Please provide a copy or a link.

OPCW Answer
See attached document on the EC-M-34/Dec.1 [PDF - 44 KB]

Question 10: Answers

How will I receive answers?

OPCW Answer
The OPCW will post all questions and answers on the OPCW website and also directly respond to the vendor providing the link to the Q&A on the OPCW website.

Question 11

Please consider changing this CFP to a cost plus instead of lump sum contract.  There are significant unknowns and uncertainties associated with this work that make a lump sum bid difficult.

OPCW Answer
The OPCW seeks a lump sum contract for this project in order to be able to provide a firm cost commitment for the governments that have agreed to provide the required support to finance the costs of the disposal of the chemicals listed in the CFP.

Question 12

Will security be provided for the transfer, or is this the responsibility of the Contractor?

OPCW Answer
Safety and security of the transportation will be the responsibility of the Contractor

Question 13

Where will the unloading of the ship(s) take place?  Will the OPCW contract this separately with a harbour authority or with a shipping company situated in the port of debarkation?

OPCW Answer
As mentioned in the Annex C, the Contractor shall be responsible for the unloading of the ships and customs clearance procedures at the port of debarkation.

Question 14

Who will do the control of the hydrolysis-activity?  Will the effluents after this pre-treatment only be unloaded if a guaranteed quality is being confirmed or only by final completion? Will the analytical data of this pre-treatment activity be available on beforehand.

OPCW Answer
There will be an analysis certificate provided that verifies that the HD, DF or EMPTA in the effluent has been destroyed to less than 0.1 percent by weight. Complete manifests and analysis certificates for thehydrolysates will be provided to the receiving TSDF prior to shipping the waste to the TSDF.

Question 15

Please provide additional characterization data for the effluents.  For example, what percentage of HD will be in the HD effluent (same for DF and EMPTA).  Are metals, other contaminants beyond those included in the appendices expected?

OPCW Answer

Detailed characterization of each effluent has been provided in the following documents:

Question 16

Please precise the minimum hydrolysis efficiency (for the HD, DF, EMPTA) the FDHS will achieve prior to transfer of wastes to the contractor?

OPCW Answer
The concentration of the HD, DF and EMPTA in the effluent will be less than 0.1 percent by weight.

Question 17

Will the contract receive an analysis certificate of containers of hydrolysates prior its shipping?

OPCW Answer
Please note the answer to question 5.

Question 18

Please provide all the available MSDS-sheets of the different chemicals, see ANNEX C, chapter VII. Miscellaneous attachments.

OPCW Answer
MSDS-sheets are available here.

Question 19

Will gas bottles include HF and HCl?

OPCW Answer
There is no gas bottle but only tanks of HF and drums of HCl.

Question 20

Is more analytical information available regarding the chemicals? Will these chemicals be pure or might they contain some contaminations?

OPCW Answer
Unless otherwise specified, chemicals are pure.

Question 21

Regarding HCl and HF waste streams, please provide their concentration and possible contaminants with their respective concentration.

OPCW Answer
The Concentration for HF is approximately 99 % in compressed gas and the initial concentration of HCl is 33 %.

Question 22

Annex A, Part B, para 6.7. Please clarify.  This indicates that OPCW can vary the quantity of Works and goods without any change in price or other terms and conditions – do you mean unit price and not total price? Depending on the changes to conditions of contract, these may also impact the price.

OPCW Answer
With respect to paragraph 6.7 of Part B of the Instructions to Bidders (Annex A), the OPCW wishes to clarify that while the OPCW does not expect fundamental changes to the quantity of works/services and goods/chemicals as specified in the Scope of Requirements (Annex C) to occur, the OPCW cannot exclude this possibility. Should any changes take place, the OPCW retains the right to determine whether these changes have or do not have an impact on the unit price, the total price or other terms and conditions.

Question 23

Will waste characterization and waste manifests be provided by the waste generator (i.e., the operator of the FDHS).  Can we assume that the characterization data is correct and any liabilities/issues with incorrect characterization data is the responsibility of the waste generator?

OPCW Answer
Please note the answer to question 5.

Question 24

OPCW Answer
Annex C, para II B, 1 d.  Please clarify the minimum disposal efficiency.  Is the 99.99% disposal efficiency a requirement of the FDHS (performed by others) or is this the disposal efficiency required of the Contractor at their waste destruction facility?  Is this a disposal efficiency for total organics or for specific constituents of concern. 

OPCW Answer
99.99% is the required disposal efficiency at the contractor’s waste disposal facility for organics and effluents.

Question 25

Please provide the exact packaging conditions (size of barrels or containers, content, .... ) for all chemicals (organic, inorganic) to be disposed.

OPCW Answer
Details of the packaging of chemicals will be provided in a separate document.

Question 26

Is repacking on the contractor’s site allowed?

OPCW Answer
Repacking is allowed; however, repacking will be subject to verification by the OPCW to ensure the integrity and non-diversion of the chemicals subject to disposal.

Question 27

Annex C, para IIB, 5. Please provide characterization data for the containers (i.e., any residual agent/materials), and other solid wastes to include personnel protective equipment, spill pillows, carbon filters, rags and cleanup material, and lab waste.  Please provide information on the expected level and type (i.e., chemicals) of contamination.  Please provide the size, condition and material (i.e., plastic or metal) of the containers.

OPCW Answer
Solid wastes and empty containers may be contaminated with low levels of either HD, EMPTA, DF or hydrolysate from any of the chemicals. As the waste has not been generated yet, no detailed characterization data is available. All waste will be containerized in new 55 gallon poly drums and carbon filters will be packaged in cubic yard containers.

Question 28

Which lot includes the (extra empty) packagings and solid waste materials (dunnage waste) to be treated which are not related to lots 1 to 6. Is this an extra lot?

OPCW Answer
There is no extra lot for packaging and contaminated dunnage and other waste. The aforementioned materials are to be disposed by the contractor in charge of the disposal of the chemicals and/or effluents.

Question 29

The notification documents for transboundary movements/shipments of waste will need to be prepared by the Contractor.  Please provide the name of the entity who will be appointed as the 'waste generator or waste producer' and what will be the country of origin?

OPCW Answer
The Syrian Arab Republic is both the owner and the country of origin of the chemicals to be disposed of, as specified in the CFP.

Question 30

For obtaining the approval for the import/export of waste, a minimum of 6 weeks will need to be foreseen, how will this be incorporated in the planning schedule?  (ANNEX C, chapter IV. Sequence of events/phasing of services).

OPCW Answer
The OPCW is operating under the timelines established by the international community for the destruction of Syrian chemical weapons (see the decision of the Executive Council EC-M-34-/DEC.1).

Accordingly, as a fist step, the Sequence of Events/Phasing of Services specified in Section IV of Annex C, Scope of Requirements, requires that the receipt of chemicals and related material listed under Lots 1 to 3 be completed in February 2014 while the receipt of chemicals and related material listed under Lots 4 and 5 be completed in March 2014.

In view of the above, it is the Bidder’s responsibility to obtain any necessary import/export permits within the timelines included in Section IV of Annex C, if necessary, by seeking the support of the Host State Government who has agreed to the conduct on its territory of the activities contemplated in the Call for Proposals as per the draft note verbale (Annex G) a copy of which must be provided by the successful bidder before the conclusion of the Contract.

The OPCW takes this opportunity to remind bidders that the absence of a work plan in accordance with the timelines specified in the Scope of Requirements (Annex C) constitutes a disqualifier in accordance with Part B paragraph 3.5, sub-paragraph (h) of Annex A, Instructions to Bidders. Moreover, the Bidder’s capacity to perform the required Works within the stipulated time is one of the criteria which will be applied to the commercial evaluation of bids in accordance with Part B, paragraph 5.1, sub-paragraph (e) of Annex A, Instructions to Bidders.

Question 31

What is exactly to be foreseen regarding the 'installation of monitoring and recording instruments and the review of recordings made with such instruments? See Annex B, art. 5 p10. Must separate equipment be installed (camera's, ...) at the premises site?

OPCW Answer
Disposal operations are subject to verification by OPCW inspectors. This is usually achieved during continuous on-site presence of OPCW inspectors. However, where possible, monitoring and recording equipment (i.e. CCTV cameras and recorders) can be installed in order to compensate for periods of absence of OPCW inspectors from the facility. If the monitoring and recording equipment is considered sufficient and reliable, continuous on-site present of inspectors is replaced by periodic visits, when inspectors, i.a., will review the recordings from the CCTV cameras to get confidence that activities undertaken in their absence conform to what has been agreed upon with the Contractor. 

The requirement for the installation of monitoring and recording equipment (i.e. CCTV cameras, recorders,etc) will be considered in conjunction with site specifics and is meant to provide additional assurances that the chemicals are disposed and that no diversion takes place. Where already available and where the Contractor allows their use, no additional equipment will be installed.

Question 32

Are the chemicals and will be the hydrolysats classified as waste?

OPCW Answer
The chemicals and the hydrolysates to be disposed of are not considered as waste under the Chemical Weapons Convention  Classification should be made pursuant to relevant national legislation.

Question 33

If not, under which regime would OPCW intend to move this material?

OPCW Answer
The legal regime to be applied to the cross-border movement and shipment depends on the national legislation applicable in the country of incorporation of the bidder or the bidder’s disposal facility regarding the import requirements for the disposal of the chemicals, effluent and related material which are the object of this CFP. This is, however, without prejudice to the conduct of verification activities in accordance with the Chemical Weapons Convention

Question 34

If yes, does this waste fall under the Basel treaty?

OPCW Answer
Please note the answers to questions 32 and 33.

Question 35

If not, see question 33.

OPCW Answer
Please note the answers to questions 32 and 33.

Question 36

If yes, the Basel treaty would require a notification process between a notifier, a country of dispatch and at least a country of destination, possibly countries of transit, those would include all harbours where ships may move in and out again.

OPCW Answer
Please note the answers to questions 32 and 33.

Question 37

Again if yes, a notifier would be needed, which can be OPCW, the question which maybe the country of dispatch would in case of the chemicals normally be answered with Syria, in case of the hydrolysats probably with USA (as the chemical process is done on a US-vessel.

This notification process would take a time frame, which is defined in the Basel treaty, what does not exclude authorities to move quicker, but they are not obliged to do. So if the different materials fall under the regime of the Basel treaty, this time line has to be taken into account for the work plan.

I would not see any easy legal argument to say that the material is not a waste from the beginning. If international agreements about chemical weapons and dual use chemicals offer a different way of moving the materials, please make us aware.

Something like a general import agreement of a state does not exist for waste shipments, so this issue would have to be clarified soon.

OPCW Answer
Please note the answers to questions 30, 32 and 33.

Question 38

Since there is not yet any specific information for characterization available yet, should the applicable EPA hazardous waste codes for the Effluents be based on the information provided in the bid package.it will be important to know if wastes are defined as USEPA hazardous as it relates to regulatory requirements for holding in port as well as formal reporting to the agency.

OPCW Answer
Please note the answer to Question 4.

Question 39

If we are to use analytical provided in the bid package, is there additional analytical information available?

OPCW Answer
All the information currently available are provided in the solicitation documents.

Question 40

When you say that the receiving facility will not be the generator of the effluents, are you saying that the waste will not be considered an import?  If the wastes are hazardous as defined by US EPA, and they are shipped for disposal to a US facility, notifications would have to be made to the USEPA prior to import and the receiving facility would be considered the generator for manifest purposes. If the wastes are not imported, these formal notifications may not apply. It doesn’t appear that Syria would be the generator of the effluent. Will the facility at sea have a US EPA ID number?

OPCW Answer
The US government is committed to helping US facilities support the final disposal of chemicals from Syria's stockpile. As this situation is unprecedented, regulatory processes and procedures are still being identified. Relevant US agencies, including the EPA, will reach out to interested companies directly during the last two weeks in January once these procedures are defined.

Question 41

Has OPCW had, or plan to have, conversations with the USEPA regarding this project,  and how the wastes are to be manifested if shipped to a US facility?

OPCW Answer
Please note the answer to Question 40.

Question 42

Can contractor manage miscellaneous waste such as (PPE, filter media) from processing bulk Effluents be managed to incineration as normally managed by the facility and controlling regulations?

OPCW Answer
The miscellaneous waste generated when processing bulk effluents could be managed to incineration or other disposal methods as normally managed by the facility and controlling regulations.

Question 43

Once bulk Effluents are in contractor storage tanks, can isolation be accomplished on a tank by tank basis?

Does effluent have to go to process from storage in isolated lines?

OPCW Answer
Yes.

The effluents of different types to be processed in isolated lines for verification purposes, if possible.

Question 44

In Annex A, part A, 3.1: The Proposal and all correspondence and documents relating to this CFP exchanged by the Bidder and the OPCW shall be in the English Language:

Official documents from our company, like:

  • Insurance coverage
  • Quality Assurance documents (like ISO-9000)
  • Certificates of Incorporation and Company registration letters (are these referred to Constitution Writing ?)
  • Most recent Audited Financial Statement
  • Official documents from the person representin the Bidder (identity documents, representing powers, ...)
  • Disposal waste authorization
  1. MUST BE PRESENTED IN ENGLISH??. These documents are in our Language and we must to know if it’s necessary to translate them.
  2. IF ENGLISH, IT’S NECESSARY A SWORN TRANSLATION?
  3. IT’S NECESSARY THE HAGUE APOSTILLE?

OPCW Answer
Answer to be provided later.

Question 45

What has been agreed concerning rental costs of ISO tanks and maritime shipping containers? Treatment period is up to 180 days and if the contractor shall pay the rent after receiving the containers on FOB basis it would be important to know the daily fee.

OPCW Answer
All of the ISO tanks and the maritime shipping containers have been purchased, there is no daily fee.  ISO tank containers remain the property of the US Govt. After triple rinsing, they have to be returned to the supplier as specified in Annex C, II.A.3.d. Plans are to return the serviceable ISO tank containers back into service.  

The maritime containers become the property of the UN per the transfer agreement.

Question 46

Who is responsible for possible corrosion / other damages of the containers caused by the chemicals in question?

OPCW Answer
ISO tank container Damage is a US Govt (specifically CTR) issue. Plans are to return serviceable tanks back to use, and to dispose of tanks that are unserviceable.

Maritime containers remain the responsibility of the UN.  The contractor should clean the maritime containers as per the Scope of Requirements.

Question 47

Request for sending all the MSDS-sheets of the chemicals and more specifically this one of the sodium-o-ethyl methyl phosphonothionate-solution (=lot 2).

OPCW Answer
Please see the PDF documents on this page.

As mentioned in the list of MSDS, the MSDS for “Sodium-o-ethyl methyl phosphonothioate” is not available but the MSDS for “o-ethyl methyl phosphonothioate” (EMPTA) is in the attachments.

Question 48

Will all drums/ISO-containers be properly labeled in conformity with the IMDG/ADR-legislation and will all packaging clearly be identified with the name of the chemical?

OPCW Answer
The larger (>1000l) containers will all be individually marked. The smaller containers will be wrapped on to pallets and the pallets marked. 

Question 49

Will all drums be palletized before they are put in the containers? Will a load plan being foreseen with the content of each container?

OPCW Answer
All drums will be palletized and wrapped before being loaded onto the containers. A load plan will be part of the IMDG documentation that will be issued by the agents to the ship.

Question 50

What will be the maximum concentration of the HF and HCl-solution?  Concentrated HCl has normally a concentration of 36%, HF between 55-75%. Will this be the case?

OPCW Answer
Please note the answer to Question 21.

Question 51

Please provide of us of the packaging conditions of the chemicals (type of drums (volume, metal, plastic, content of the drums, …)

OPCW Answer
Please see Annex C Addendum - Details of the Packaging of Chemicals Table

Question 52

The 6600-gal isotainers (x350) and the 20' standard ISO containers (x117) are required to be rinsed and returned.  Please can you advise whether there is an approved method statement for the cleaning of these containers?  Also please can you advise where these containers need to be returned?

OPCW Answer
The containers should be triple rinsed and the rinsate should be disposed of. ISO containers should be returned to the supplier as specified in Annex C, II.A.3.d. Maritime containers are to be returned to their supplier, which shall be specified at a later date.

Question 53

With reference to Annex C Addendum, there are 117 of 20' standard ISO containers - please can you advise details of how each Lot will be packed.  For example, will any Lot 1 chemicals be shipped with Lot 2 or Lot 3?

OPCW Answer
Lot 1 could be shipped with Lot 2 or Lot 3 if they are sent to the same chemical disposal facility

Question 54

Port of Debarkation - in Annex C we are required to advise the nearest international port to the Contractor's facility.  Please can you advise whether we are able to specify the international port which we will use?

OPCW Answer
Yes, you are able to specify the international port which you will use.

Question 55

Please can you advise details of the draft and length of the shipping vessel which will be used.  In addition, please can you confirm whether the vessel will be geared or un-geared?

OPCW Answer
The length of the biggest shipping vessel will be around 300 m with the ramp down, and the draught around 12.2 m. The shipping vessels for lots 1 & 3 should be geared whereas the one for lots 4 & 5 should be not geared. Further clarification will be provided for Lot 2.

Question 56

Annex B Conditions of Contract, 17.6 Confidentiality: on which date and what mechanism will details of the awarded contracts be made public by the OPCW?  In addition, when will the Contractor be allowed to publish details of their individual award?

OPCW Answer
The OPCW expects to award the contract(s) and inform the successful bidder(s) some time approximately by the end of January - beginning of February 2014.  However, in accordance with Sub-clause 17.6 governing Confidentiality and Sub-clause 17.9 entitled "Advertising" of the Conditions of Contract, the Contractor is required not to advertise or otherwise make public the fact that it is supplying services to the OPCW under the Contract.

The Contractor shall not disclose any information known to it by reason of its contractual relationship with the OPCW which has not previously been made public, except with the prior written authorization of the OPCW. Details of the award or the Contract, unless disclosed to the public by the OPCW, shall not be communicated by the Contractor to any other person, government, or authority external to the OPCW without the prior written authorization of the OPCW.  Upon full execution of the contract. All others suppliers shall be notified that an award has been made and that the procurement process has been completed.

The OPCW is not in a position at this point in time to advise on which details  regarding the contractor, the contract and its implementation (if any) will be made available by the OPCW to the unsuccessful bidders, press or the public following award of the Contract.

Question 57

Annex B Conditions of Contract, 17.9 Advertising: will successful Contractors be allowed to make proactive or reactive comments to the press or interested parties following award of contract?

OPCW Answer
Please see reply to question 56 above. In addition, in accordance with Sub-Clause 17.9 of the Conditions of Contract, the Contractor is required to refrain from making any comments to the press or interested parties following award of the contract. Any such comments may be regarded as a breach of confidentiality which could potentially vitiate the interests of the OPCW. Accordingly, the Contractor will be expected to decline or to refer to the OPCW any requests made to the Contractor by the press or interested parties.

Question 58

Annex A, Part B, 1.1: at the public opening of the Proposals on 20 January 2014, will details of any bidders be made available to the press or public? If the details of bidders is made public will the bidder be able to make proactive or reactive statements to the press or interested parties? Will details be made available by OPCW to the press or public at any time after this event? If so, when would this be?

OPCW Answer
At the public opening of the Proposals on 20 January 2014, only the names of the companies who have submitted a bid will be announced.

Bidders are allowed to make statements to the press or interested parties about the procurement process so long as they have not been awarded the contract, at which point in time the Conditions of Contract governing confidentiality and advertising will preclude the contractor from making any such statement. Nonetheless, bidders are requested to exercise some degree of discretion regarding this procurement also before award of the contract. The OPCW is not in a position at this point in time to advise on which details regarding the contractor, the contract and its implementation (if any) will be made available to the press or the public by the OPCW following award of the Contract.

Question 59

Annex C Addendum: post contract award will we be able to inform local stakeholders, including the public, with details of the chemicals that will be arriving for destruction at our facility?

OPCW Answer
Details on the chemicals arriving for disposal at the Contractor's facility will be part of the Contract which, unless disclosed to the public by the OPCW, shall not be communicated by the Contractor to any other person, government, or authority external to the OPCW without the prior written authorization of the OPCW. The Contractor will be required to treat these and other details of the Contract as private and confidential between the parties, except to the extent necessary to carry out obligations under the Contract or to comply with applicable laws.

Question 60

Will all the shipments/transports of the different chemicals to the port(s) be executed by military ships (marine ships) or also with ‘commercial’ vessels under the control of the OPCW?

OPCW Answer
The transport will be executed by ‘commercial’ vessels.

Question 61

Will the OPCW take contact with the local port authority/shipment agency in order to contract and agree on the exact unloading location of the military ships/commercial vessels for these special chemicals?

OPCW Answer
Contact with the port authority should be undertaken by the vendor.

Question 62

Can you clarify following requirement: ‘Bidders may bid for each of the lots separately as a minimum or in combination of lots as defined in the Scope of Requirements’? Does this mean that also only  for one  lot separately a proposal can be made (one of the 5 or 6 lots)  or does a minimum proposal consists of a proposal of the 6 lots separately?

OPCW Answer
It is possible to bid only for one lot, see Commercial Proposal Form for the possible combinations.

Question 63

Is it possible that based on the proposals  only one of the lots is being rewarded to a specific contractor, based on the technical and commercial proposals? If yes, how will be dealt with the packaging?

OPCW Answer
Yes, it is. The maritime containers (20' standard ISO containers) will be loaded by lot.

Question 64

The description Lot 1-4, does this mean Lot 1 and Lot 4 or Lot 1, Lot2, Lot 3 and Lot4?

OPCW Answer
Lots 1-4 means Lot 1, Lot 2, Lot 3 and Lot 4.

Question 65

Details of packaging of chemicals will be provided within seven (7) days after the date of issuance of the Call for Proposals. Is this information already available?

OPCW Answer
The details on packaging are included in Annex C Addendum - Details of the Packaging of Chemicals Table.

Question 66

Do you know when Safety Data Sheets will be available specifically for the Effluents (not just the pure constituents)?

OPCW Answer
Please look at the attachments. No other document will be provided.

DF Effluent Characterization Summary (10.02 mb)
EMPTA Effluent Characterization Summary (985.81 kb)
HD Effluent Characterization Summary (995.32 kb)

Question 67

Do you know when actual samples of Effluents (or preliminary samples of test material which represent the Effluents) will be available to be used for confirmation of properties per facility waste analysis plan?

OPCW Answer
Please note answer to question 5.

Question 68

Can filters used in processing Effluents be triple rinsed with the rinsate being returning to process and the rinsed filters managed as normally managed by the facility?

OPCW Answer
Filters in B.5 of the Scope of Requirements have to be incinerated. Filters used in the chemical disposal facility should be managed as normally managed by the facility.

Question 69

Cameras. Scope of Requirements, II.C, Verification Support. Please clarify the amounts of cameras required and whether they are to be provided by the OPCW.

OPCW Answer
The number of cameras required will be from 5 to 10 which will depend on the size of the disposal site and the destruction process. The cameras will be required to cover following activities/areas:

1.    Reception/unloading area
2.    Weighing of containers
3.    Sampling to confirm identity of agent
4.    Sampling to confirm disposal
5.    Destruction process (minimum 2 Cameras)

The cameras will be provided by the Company.

Question 70

Storage at Port. Scope of Requirements, Annex C says in II.A. f that "materials stored at the port, as per OPCW instructions." Please be more specific as to what these instructions are.

OPCW Answer
The Contractor shall arrange dedicated isolatable, covered storage capacity to allow for temporary secured storage of the chemicals and related material at the port.

Question 71

Document Format. Can documents, e.g. Annex C, Annex C and Annex E,  on which responses will be entered be provided in Microsoft Word format?

OPCW Answer
Document Annex C, Annex E, and Annex F are to be completed and submitted in Microsoft Word Format.

Question 72

Lot numbers in Commercial Proposal, Annex E. The Scope of Requirements, Annex C, Section II.B.4 has 3 bulk Effluents listed. DF and HD are listed a Lot 4. EMPTA is listed as Lot 5. Annex C, Section B.5 includes contaminated dunnage. Is the dunnage in B.5 in the same lot 5 as the bulk EMPTA Effluent?  Is dunnage from destruction activities at sea in a separate lot?

OPCW Answer
Please note answer to question 28. The dunnage in B.5 is not limited to lot 5.

Question 73

Chemicals on dunnage. Scope of Requirements, Annex C, Section II. B.1.f. Can we assume that ISO containers can be placed on the ground without dunnage?

OPCW Answer
ISO tank containers can be put onto the ground without dunnage.

Question 74

I think the documents answer one of the questions I posed below clearly (Once bulk Effluents are in contractor storage tanks, can isolation be accomplished on a tank by tank basis? Does effluent have to go to process from storage in isolated lines).

OPCW Answer
Please note answer to question 43.

Question 75

Will the OPCW contact/contract a terminal-operator in the port of debarkation where the ship(s) can moor and can be unloaded?

OPCW Answer
Please note answer to question 61.

Question 76

We will only provide then the transportation of containers to the treatment or intermediate storage site?

OPCW Answer
The Contractor is responsible for all customs clearances, unloading of the ship at the port, temporary storage at the port,   and the transport of the chemicals and related materials to the Contractor's facility.

Question 77

Will all container of all lots be transported by the same ship, or chemicals on one and hydrolysats on another?

OPCW Answer
Three different ships may be involved in the transportation of the chemicals and hydrolysates to be disposed of. The loading of the ship will respect the allotment provided in the CFP.

Question 78

Will this ship (or ships if several) transport only the container of this project?

OPCW Answer
Yes.

Question 79

The transboundary movement of waste is not a question of national decisions, but of international agreements, here especially the Basel treaty or similar obligations within OECD.

Legally there can be no doubt that as well the chemicals as the hydrolysat has to be classified as waste, as it will start to move with the mere and only intention of being discarded.

The oppinion, that this is waste and has to follow the international rules for transboundary movements of waste is shared by our ministry of environment, as I could understand by a phonecall with them this morning.

From the different answers I have not seen any legally clear argument, why this should not be the case under different provisions. We would be very astonsihed if any of country would have a different oppinion on this, as the rules look simple and clear.

OPCW Answer
The OPCW is not in a position to advise on the applicability of international instruments other than the Chemical Weapons Convention. The applicability of the Basel Convention to the import and disposal of the chemicals specified in the CFP depends on whether the State in whose territory the bidder is incorporated or its facility is located has ratified that Convention. This is, however, without prejudice to the conduct of verification activities in accordance with the Chemical Weapons Convention.

Question 80

Effluent Iso Triple Rinse. After triple rinsing an already RCRA empty ISO, can we assume that the rinsate from the triple rinse is not subject to isolation again?

OPCW Answer
Yes.

Question 81

Effluents, Scope of Requirements, Annex C, II. B.4 the effluents are listed as being either Lot 4 or 5. In B.5 there is discussion about "Contaminated dunnage...." Can we assume for the purposes of the bid that there is no dunnage delivered as a part of the Bulk Effluents in Lot 4 or Lot 5? Is the dunnage just for the first 3 lots of containers? In general is the dunnage managed outside of isolation?

OPCW Answer
Contaminated dunnage and other waste are distributed among all lots. For example, the contractor of Lot 4 will have to incinerate all the waste associated with the effluents in lot 4.

Question 82

In order to complete our documentation we kindly ask you to send us the document "EC-M-34/Dec.1".

OPCW Answer
Please see the attached document: EC-M-34/DEC.1 [PDF - 43B]

Question 83

There is a difference in number of products of LOT 1 between the ANNEX C (Scope of Requirements) and ANNEX C Addendum (Details of the Packaging of Chemicals: table). The chemicals Triethylamine and Trimethylphosphite are not mentioned in the ANNEX C, Scope of Requirements. Do they have to be taken into account?

OPCW Answer

Triethylamine and Trimethylphosphite have to be taken into account. Please look at the Amendment 1 to Annex C - Scope of Requirements

Question 84

OPCW requires a disposal efficiency of 99,99% regarding organics and effluents.
The term "disposal efficiency" remains undefined and is not in use in international studies as far as we are aware.
What exactly does OPCW mean with "disposal efficiency" and how shall this be proven in the oppinion of OPCW?

OPCW Answer

The disposal efficiency is the percentage of the feed chemical transformed in the disposal unit operation. The verification measure for the disposal efficiency is by mass balancing the feed and the output of the unit operation. There should be less than 0.01% of the feed chemical amount in the output stream.

Question 85

Just as example: Even if we would assume that all emissions that are continuously measured as organic C in the stack of a modern hazardous waste incinerator would derive from undestroyed organic compounds, the DRE would be 99,999997% in one case, where I have the data available right now. Factually it is even higher, as the composition of the organic C is not mainly complex organic molecules.
Reactive inorganic compounds like POCl3, PCl3 or other primary P-chemicals are destroyed with similar efficiency, but nobody in the world has ever done a measurement programm on such specific compounds.

OPCW Answer

A minimum 99.99 % disposal efficiency is required for organics and effluents, not for inorganics such as POCl3 and PCl3 for the reasons you have pointed out.

Question 86

We need two MSDS that are not published in your web:
-    Trimethylphosphite
-    Sodium-o-ethyl methyl phosphonothioate

OPCW Answer

Please note the anwer to question 47. As mentioned in the list of MSDS, the MSDS for “Sodium-o-ethyl methyl phosphonothioate” is not available but the MSDS for “o-ethyl methyl phosphonothioate” (EMPTA) is in the attachments.

Question 87

In Annex A, part A, 3.1: When you talk  about CERTIFICATES OF INCORPORATION AND COMPANY REGISTRATION LETTERS, what do you mean?

OPCW Answer

Certificates of Incorporation and Company registration letters - are valid documents issued by the relevant government registry or government authority as confirmation of the formation ,registration and legal existence of the company.

Question 88

In Annex C, Attachment C, Technical Compliance Grid, II, A, 2.j:  the punctuation for this point is: 2 point for a Firm Bid, and 3 point for a Estimate Bid. Do you think that’s right? It should be 3 points for a FB and 2 points for an EB.

OPCW Answer
Three points should have been awarded for Firm Bid and 2 points for Estimate. Please look at the Amendment 1 to Annex C - Scope of Requirements.

Question 89

Within the body of this Proposal, there are two different references at different sections to when payments should be expected for the certified completed aspects of this work,i.e. 30 days & 60 days.Which particular regime shall be applicable?

OPCW Answer
Sixty days from the date of statement as specified in Annex E - Commercial proposal form shall be applicable.

Question 90

Could we have an indication of the minimum & maximum numbers of OPCW Inspectors to be expected during the visits while the work is ongoing? This is needed in order to make sufficient provisions in our determination.

OPCW Answer
From 2 to 3 OPCW inspectors.

Question 91

It seems a speculative and a very tentative enquiry to ascertain ahead of the time, the exact amount to be charged as the local import license tariff for this type of cargo without a certainty that the cargo would be imported. Furthermore, the lead time between receiving the confirmation of the arrival of the cargo and its arrival at the disembarkation port could be insufficient for a prompt approval of the license and the clearance of the cargo. In this connection, could it be possible to consider the possibility for seeking import waivers ahead of time, at the Headquarters level on a State government to OPCW level?

OPCW Answer
Please note the answer to question 30. In this regard, the OPCW wishes to add that waivers from import requirements may be sought directly by the Contractor with its national authorities or the authorities of the State on the territory of which the Contractor’s facility is located in connection with the issuance of the communication required under Annex G.  While the OPCW will have to enter into an agreement with the State hosting the commercial facility of the successful bidder, the OPCW cannot offer any guarantees as to the State’s commitment to waive any import requirements.

Question 92

Can we offer only part of the chemicals that are included in one Lot? And not all the chemicals from the lot?
In some lots, we can only treat part of the chemicals, but not all of them?.

If yes, how we can offer it in our bid?

OPCW Answer
No. You have to offer for all chemicals of the lot.

Question 93

Isotainers (Effluents). Can the ISOs be held at port or facility in a secure but uncovered area?

OPCW Answer
The ISO tank containers shall be held in a secure area.

Question 94

Dunnage, follow-up. It is understood that the Contractor is responsible for any dunnage incidental to their operation. Please provide basis on which we are to provide pricing for dunnage for Lots 4 and 5, Effluents, which will ship to the port with each lot. We need volumes, types of wastes, weights, number and type of containers.

OPCW Answer
It is understood the contractor of Lot 4 and/or 5 will have to dispose of contaminated dunnage and other waste (including personnel protective equipment, spill pillows, carbon filters, rags etc... as mentioned in the Scope of requirements, II, B.5 ) resulting from the process that generates the effluents.

Question 95

Bid due date. Considering all the unanswered questions posed by prospective bidders, is the OPCW considering an extension to bid submittal date?

OPCW Answer
The OPCW will submit all answers to questions raised by vendors by 17 January 2014 as specified in Annex A - Instructions to bidders.

Question 96

Bid. Considering all the unanswered questions posed by prospective bidders, will the OPCW consider a bid with well-defined conditions regarding unanswered issues?

OPCW Answer
In view of the deadlines specified in the Executive Council Decision EC-M-34/DEC.1, dated 15 November 2013, the OPCW is, at this stage, not considering extending the closure deadline for receiving proposals beyond 19 January 2014 16:00 CET. This is, however, without prejudice to paragraph 4.4 of Part A of Annex A, Instructions to Bidders which provides that:

"The OPCW may, at its own discretion extend the deadline for the submission of Proposals by amending the solicitation documents in accordance with Section 2.3 above, in which case all rights and obligations of the OPCW and Bidders previously subject to the deadline will thereafter be subject to the deadline as extended."

Question 97 - Clause 4.3 - Performance Security

Will an appropriately drafted parent company guarantee offered by the parent company of the intended Contractor (to cover the contract price) be accepted by the OPCW? If so, should a draft proposed parent company guarantee be submitted with the bid?

OPCW Answer
The OPCW requires an unconditional and irrevocable bank guarantee from an established bank of good standing for the amount determined in the contract. Acceptance by the bidder of these terms will be part of the commercial evaluation of proposals. Receipt of the Performance Security by the OPCW from the successful bidder before the signature of the contract would be a condition for any final award of such contract

Question 98 - Clause 4.6 - Co-operation in Facilitating Access to the Facility

Please confirm that the OPCW's personnel and persons authorised will adhere to any health and safety requirements of the Contractor.

OPCW Answer
The OPCW’s inspection team that will be conducting verification activities on behalf of the OPCW in the commercial facility will comply with the OPCW Health and Safety Policy and applicable national, local and the commercial facility health and safety regulations, especially those that are necessary to ensure the Contractor’s compliance with Sub-Clause 7.2 of the Conditions of Contract (Annex B) and with laws and regulations concerning health and safety in accordance with Sub-Clause 4.7.

Other details including the circumstances where the health and safety requirements and standards at the commercial facility, being more stringent than those of the OPCW Health and Safety Policy will take precedence, will be the object of a separate arrangement with the Contractor and/or the State hosting the facility. In principle, the facility’s health and safety requirements are applicable provided that:

  1. such commercial facility’s standards and requirements can be technically complied with and do not hinder in any way the effective and independent discharge of the OPCW verification activities in accordance with the Chemical Weapons Convention;
  2. any relevant documents relating to the commercial facility’s health and safety requirements are made available to the OPCW inspection team as necessary, as soon as practically possible upon the inspection team’s request;
  3. In the course of a pre-inspection briefing, the OPCW inspection team shall be briefed by the representatives of the facility on all health and safety matters which, in the view of those representatives, are relevant to the conduct of the inspection at the facility, including:

    1. full information on the health and safety requirements of the site identifying specific hazards and the likely risks associated with those hazards;
    2. information on any additional health and safety measures or requirements not contained in the Conditions of Contract that should be observed during a particular inspection;
    3. procedures to be followed in case of an accident or in case of other emergencies including a briefing on emergency signals, routes and exits, and the location of emergency meeting points and facilities;
      and
    4. information on any areas within the facility which, for reasons of safety, specific OPCW verification activities or access must be limited during a particular inspection. This is without prejudice to the Contractor’s obligations to provide access to the facility for the purpose of the OPCW conducting its verification activities, in accordance with Sub-Clause 4.6 and Clause 5 of the Conditions of Contract (Annex B).

Question 99 - Clause 7.2 - Health and Safety

The OPCW asks the Contractor to ensure that medical staff, first aid facilities, hospital and ambulance services are available at all times. Aside from first aid facilities such matters are generally outside the control of the Contractor. Will the OPCW accept an assurance from the Contractor that that Contractor will liaise with the relevant emergency services available at the time if necessary?

OPCW Answer:
In accordance with the first paragraph of Sub-Clause 7.2 of the Conditions of Contract (Annex B) “[….] the Contractor shall at all times take all necessary precautions to maintain the health and safety of the Contractor's Personnel. In collaboration with the Country’s health authorities, the Contractor shall ensure that medical staff, first aid facilities, hospital and ambulance service are available at all times [….]”.

The OPCW does not require an assurance from the Contractor since the Contractor is contractually required to ensure compliance with these terms and take any appropriate steps including, as necessary, vis-à-vis the Country’s health authorities. In addition, the OPCW will also enter into an agreement with the State hosting the facility to receive from such State such assurance.

Question 100 - Clause 8.5 - Delays caused by Authorities in the Country

Any delays caused by public authorities are, unless specifically caused by any action or inaction on the part of the Contractor, outside of the Contractor's control. Could the OPCW consider accepting a delay caused solely by the authorities (through no fault of the Contractor) as a delay for the purposes of Sub-clause 8.4 [Extension of Time for Completion] or as a cause of Force Majeure?

OPCW Answer:
The OPCW’s position with regard to delays caused by Authorities in the Country is as stated in Sub-Clause 8.5 of the Conditions of Contract (Annex B) which provides that:

“Any delays caused by the public authorities in the Country shall not be considered as a cause of delay under sub-paragraph (b) of Sub-Clause 8.4 [Extension of Time for Completion] or as a cause of Force Majeure under Clause 15. The Contractor shall have assured itself of the full and active cooperation of all relevant public authorities in the Country prior to the date of the signature of the Contract.”

Question 101 - Clause 13 - Indemnities and Limitation of Liability

Will the OPCW consider an indemnity from the Contractor in respect of the matters referred to in clause 13.1 (b) that is limited to the contract price or some other mutually agreed sum? Will the OPCW also consider restricting the Contractor's indemnity in Clause 13.1(b) to damages or losses caused as a result of the Contractor's breach of Contract or other wrong doing (rather than losses arising in the course of or by reason of carrying out the Services)?

OPCW Answer:
The OPCW’s position with regard to indemnities and limitation of liability is as stated in Clause 13 of the Conditions of Contract (Annex B). Failure to accept these terms may affect the evaluation of the proposal and possibly lead to its rejection.

Question 102 - Clause 14.5.1 - Insurance

Please confirm whether clause 14.5.1 (obligation to name the OPCW as an additional insured party) is an absolute requirement?

OPCW Answer:
Indeed, this is intended as an absolute requirement.

Question 103 - Clause 14.7 - Insurance

Please confirm whether a formal letter from the Contractor's insurers (detailing the insurances in effect) will suffice as evidence that such insurance is in place for the purposes of the Conditions of Contract?

OPCW Answer:
Sub-Clause 14.7 of the Conditions of Contract (Annex B) provides inter alia that “[…] the Contractor shall provide the OPCW with evidence, in the form of certificate of insurance or such other form as the OPCW may reasonably require, that demonstrates that the Contractor has taken out insurance in accordance with the requirements of the Contract.”

A formal letter from the Contractor’s insurer can be accepted as evidence as an alternative to a certificate of insurance provided that it contains all necessary information which would normally be included in a certificate of insurance and it is issued in conformity with the requirements specified at paragraph 2.1.3 of Annex E, Commercial Proposal Form.

Question 104 - Clause 17.3 - General Provisions

We have not had sight of the Contract Agreement referred to - is this an additional document and if so please could a copy be provided?

OPCW Answer:
The Contract Agreement is intended as a succinct (one or two pages) document including, in particular, a preamble, the list of the documents which will be deemed to form part of the Contract. (Conditions of Contract, the Scope of Requirements and any other relevant documents) and the signatures of the parties.

The Conditions of Contract (Annex B), which have been made available to prospective bidders, provide comprehensive terms and conditions governing the proposed contractual relationship with the OPCW.

Question 105

In Annex C, Verification Support 1 c) it states that “The Contractor shall treat and dispose of the chemicals and related material in isolation from other chemicals and related material handled at the facility” – please can you clarify the degree and nature of isolation that is required.

We intend to isolate the OPCW chemicals and feed these discretely to our kiln unit. At the same time, through a separate route we intend to process routine solid materials.

OPCW Answer:
The material to be disposed of needs be isolated such that the material can be traced and tracked from the storage location to the point of disposal. Any potential routes for diversion shall be blocked (i.e. locked out). If a fuel is added tracking will be necessary to ensure all chemicals are mixed with fuel before disposal. Adding other material at the point of disposal is acceptable.

Question 106

I found the answer on solvent and concentration in the papers. If there is anything more known about pH and smell, information would be welcome.

OPCW Answer:
All the information currently available are provided in the solicitation documents.

Question 107

When will we get the answers on those questions where OPCW answered that information will be given later?

OPCW Answer:
As soon as possible.

Question 108

When will we know where the 20' container have to be shipped to after being empty. Answer is absolutely necessary for calculation.

OPCW Answer:
Answer to be provided later.

Question 109

Can the container or certain container be shipped to any harbour being able to unload container, or only to the big ports?

OPCW Answer:
The port of debarkation shall be able to welcome a shipping vessel as described in the answer to Question 55.

Question 110

Lot 2 is about sodium-o-ethy-methylphosphonothioate. This sodium compound is a salt, salts are typically solids. The fact, that this salt is placed in 1000 l plastic tanks indicates strongly that lot 2 is a liquid. In which solvent is the salt disolved and in which concentration. Are any chemical or physical characteristics known, especially the smell of the solution and the pH?`

OPCW Answer:
The solvent is water and the concentration of the chemical is 30-42%.

Question 111

Is Lot 5 comprised of EMPTA Effluent and the contaminated dunnage from the ship discussed in paragraph II.B.5?

OPCW Answer:
Yes

Question 112

In Lot 4, HD and DF Effluents, can we assume there is no dunnage delivered with the ISO containers? Note: We understand that any dunnage that comes from operations at the receiving facility managing any lots will be responsibility of the contractor managing that lot.

OPCW Answer:
Please note the answer to question 94.

Please also note that as per the corrigendum of the Scope of Requirements (Annex C - Scope of Requirements Final Corrigendum), HD Effluent was removed from Lot 4.

Question 113

Based on the OPCW press release stating that the Federal Republic of Germany will be disposing of 370 metric tonnes of effluent from the Syrian hydrolosis of the Syria’s stock of mustard gas, does this amount decrease the total amount of effluent set forth in the scope of work for the subject proposal?  If so, can you provide updated amounts of effluent required for disposal (including lot numbers) as part of the RFP for OPCW CFP#CDB-P14-002.

OPCW Answer:
Please look at the corrigendum of the Scope of Requirements (Annex C - Scope of Requirements Final Corrigendum)

Question 114

In Annex C, point II, A, 2a), you talk about FOB. If so, we need to know the origen port. So, in points II, A, 2d) and 2e), we can deduce that the incoterm is CIF or CFR. Can you clarify it?

OPCW Answer:
The shipment terms are: "Incoterms 2010 Delivered At Place (Named international port)".

The International Chamber of Commerce short definition of Incoterms 2010 DAP is:' “Delivered at Place” means that the seller delivers when the goods are placed at the disposal of the buyer on the arriving means of transport ready for unloading at the named place of destination. The seller bears all risks involved in bringing the goods to the named place.'

For shipment purposes the OPCW shall be understood to equivalent to the seller, and the selected Contractor shall be understood to be equivalent to the buyer.

Question 115

It seems that lot 2, hasn’t been treated to be EMPTA efluent. Can’t you clarify this?

OPCW Answer:
Correct. It will be decided at the end of the solicitation process whether the chemical in Lot 2 will be neutralized or not before being sent to facilities. So either Lot 2 or Lot 5 will be removed. In this regard, the OPCW wishes to recall the following paragraph in the Letter of Invitation:

"The OPCW retains the right to cancel at its convenience this CFP, in whole or in part, at any time, before signature of the Contract, including in the event that in-kind contributions are offered by one or more of the OPCW’s States Parties to conduct the Services described in the Scope of Requirements"

Question 116

Can we divide the lots? Can we offer to not all of the products of one lot?

OPCW Answer:
Please note the answer to Question 92.

Question 117

In the scope of requirements we find :

II. Contractor’s services
A. Logistic Services
2. Receipt of material
a) The Contractor shall take receipt of those chemicals and related material identified by the OPCW, Free on Board (FOB), at the port of debarkation.

Containers shipped “Free on Board” means that (normally) the sea freight has to be paid at the port of discharge/destination.
As the sea freight is an important cost, who decides which shipping company  to use for transport from Syria to the port of destination?

When the sea freight cost is a part of this tender, to be paid by the contractor, it is important to know the port of loading.

OPCW Answer:
Please note the answer to Question 114.

Question 118

The deadline for submission of the proposals is this Sunday at 4:00pm. Is there a mailbox set up to receive the proposals or would someone be there on Sunday to receive the proposals?'

OPCW Answer:
All incoming mail to the OPCW, including the proposals, will be received and checked by the OPCW Security at the guardhouse located at the entrance to the OPCW Headquarters. The guardhouse is open 24hrs every day.

Question 119

A question associated with shipment of proposals. When international package shippers are given the address given in your CFP, it comes up as “Den-Haag” to them. Is that correct?

OPCW Answer:
Yes it is correct,  "The Hague" is called "Den Haag" in the Dutch language.  

Question 120

Will the chemicals of lot 1, 2 and 3 all be packed and labeled in conformity with the IMDG/ADR-legislation in order that they can be transported from the port-receiving facility towards the treatment centre?

OPCW Answer
Please note the answer to question 48. Some containers do not bear UN-marking/Number.

Question 121

Can you confirm that lot 2 and lot 5 are two ‘not related’ and separate lots and that both of them will be shipped or will it only be lot 2 or lot 5?

OPCW Answer
Please note the answer to Question 115

Question 122

With regards to your clarification response to Question 55 concerning vessel length and draft, please can you provide the specific details for the vessels that will transport Lot 2 and Lot 5?

OPCW Answer
Lot 2 should be transported by either vessel 1 (length: 183.1m; draft: 7.35m) or vessel 2 (length: 297m; draft: 12.2m) whereas Lot 5 should be transported by vessel 3 (length: 289 m; draft: 10 m).

Question 123

We understand that there is no cost from the owner of maritime containers and isotanks, for the renting, while they are storaged in the port? Can you confirm that?

OPCW Answer
Yes

Question 124

Reference: Annex C II – A 3.d: the Contractor shall triple rinse the inside of the ISO tank containers: ISO Tank containers will need to be returned to Crowley, Porthmouth. We understand that control will be made to follow the process of triple rinse and containers will be sent back with triple rinse certificate. Please confirm.

OPCW Answer
Yes

Question 125

Reference: Annex C II – A 2.b: ISO Tank containers will be delivered FOB at the port of disbarkation. Can you confirm what kind of disbarkation facility will be available on the boat. Will it be a loading / Unloading like the Cape Ray or other type?

OPCW Answer
Please note the answer to question 55: there should not be cranes on board. The contractor has to requisition trucks to carry on the maritime shipping containers.

Question 126

Reference: Annex C II C: OPCW inspection teams will conduct necessary verification measures for the purpose of confirming identity and quantity of the chemicals. Will they certify the delivered chemicals correspond to the expected characteristics (nature, concentration) or is there a need for incoming inspection and characterisation by the Contractor prior treatment?

OPCW Answer
The OPCW expects the contractor to conduct the characterisation prior the treatment and the inspection teams to review documentation results.

Question 127

Reference: Annex C II B 5: We understand that Lot 4 and 5 will be delivered in ISO Tank container 20 footer. As such, there will not be "contaminated dunnage and other waste" as mentioned in paragraph 5. Please confirm

OPCW Answer
Please note the answer to question 94. Around six (6) maritime containers containing miscellaneous solid waste will be shipped with the effluent.

Question 128

Reference: Annex C IV: What is the sequence related to the contaminated dunnage and other waste as defined in SOR - II-A-5?

OPCW Answer
Timelines for disposal of contaminated dunnage and other waste will be based on the Lots that the dunnage and other waste were derived.

Question 129

Reference: Annex C IV: SOR -IV : Complete disposal of chemicals and related materials: Does the limit date includes the return to the owner of the ISO containers and drums?

OPCW Answer
No. The deadlines are related to the disposal of chemicals or effluents.

Question 130

Another question based on the deletion of the HD Effluent from Lot 4. Has this change caused a reduction in the total amount of bulk liquid ISO containers for the purposes of the bid?

OPCW Answer
Please note the answer to Question 113

Question 131

Will it be possible that the Contractor detaches a chemical analyst on board of the effluent producing vessel for verification purposes and for checking the effluents are characterized in conformity with the Contractor’s disposal facility acceptance procedures?

OPCW Answer
No.

Question 132

Are lot 2 and lot 5 mutually exclusive? In other terms, if lot 2 is to be processed by the Contractor, there will be no lot 5; If lot 5 is to be treated, there will be no lot 2.

OPCW Answer
Please note the answer to Question 115

Question 133

What are the characteristics of the transport ships (Roro? Cranes on board? …). Is it possible to have a plan of these ships allowing to estimate unloading time?

OPCW Answer
Please note the answer to Questions 55 and 125

Question 134

When will the information of collateral material (ref. Annex C, § IIB, 5) be provided /available? Ref. Question to OPCW No. 27.

OPCW Answer
All the information currently available is provided in the solicitation documents.

Question 135

Lot 2 Characteristics. Does it contain 30-42 % of water  and 58-70 % of Sodium-O-Ethyl Methyl phosphoniate ? Regarding Sodium –O-Ethyl methyl phosphoniate (CAS 22 307-91-9) the MSDS is not available. Can you provide us some basic information?

OPCW Answer
Please note the answer to Question 110.

Question 136

The 4500 to of the fluorinated effluent must derive from a certain quantity of packaging. Which packaging is this? Do we have to take this packaging for treatment? Which is the quantity of packaging, which size, which material? Will it be cleaned?

OPCW Answer
Fluorinated effluent will be packed in 6600-gal isotainers. The number of isotainers for this particular effluent is not yet available. Please note the answer to Question 7 for the specification. The isotainers should be triple rinsed and returned to the supplier as per the Scope of Requirements.

Question 137

Which is the exact packaging of the material of lot 2? Can we have drawings or better photos? Which connections are there to empty it.

OPCW Answer
These are standard 1000 l black HDPE horizontal water containers (also known as water cartage containers)  They have a central top screw opening and also an option to accept bottom drain valving.

Question 138

Will all arriving packaging for lots 1-3 respect IMDG/ADR rules which would allow safe handling in the port and transport per road?

OPCW Answer
Please note the answer to Question 48.

Question 139

We need clarity that the hydrogenfluorid listed is the acid disolved in water. We would prefer to see fotos of the described packaging, which seems rather unclear and not the typical container (drums, ibc's) which we know to be used in industry.

OPCW Answer
The HF are held in standard US DOT 106A500 'Ton Containers'  which are used to store aggressive gases like Chlorine and the like.

Question 140

Checking with our accountant departments we assume that invoices to OPCW will have to be including VAT. Is that correct from your point of view or is there any regulation that you are freed from that?

OPCW Answer
For EU companies, a VAT exemption certificate will be provided upon request. Bidders outside the EU countries could charge VAT.