OPCW Procurement Notices

Overview

The OPCW issues over 500 purchase orders and contracts with a value of EUR 5 million for supply of goods and services every year. These orders are for delivery to OPCW’s Headquarters in The Hague, Netherlands and its Laboratory at Rijswijk, Netherlands.

Headquarters deliveries consist of computer and office equipment and supplies; specialized equipment for the organisation’s operations; and scientific equipment for use at the Organisation’s Laboratory.

Procurement Notices can be accessed at the OPCW Bidboard, which lists procurement notices for supply to OPCW.

In preparing your offer, you should take into account the international status of the OPCW and consider the following:

You must accept OPCW’s General Terms and Conditions for the Purchase of Goods and Services. No other terms can be accepted.
An order may be issued without further negotiation, so your offer should be made on the best commercial terms. The OPCW reserves the right to accept the whole or part of any offer, to reject all offers, or enter into negotiation with the lowest technically acceptable bidder.
Orders for delivery to OPCW Headquarters and Laboratory shall be delivered DDU destination. Freight insurance must covered by the supplier.
OPCW standard payment terms are payment by check or bank transfer net 30 days after receipt of invoice and delivery. For high value contracts with several milestones, a non-standard payment schedule may be negotiated. OPCW does not prepay orders and does not issue letters of credit.
In the event functional equipment is being offered, you must provide the name, address, and telecommunications numbers for the nearest service representative.
Offers for equipment should also include:
- Sets of manuals in English (or other language if specified).
- Essential accessories and supplies to allow immediate operation of the equipment
- Complete set of cables for interconnection of all electronic units.
You must indicate acceptance of Warranty in accordance with OPCW General Conditions with a minimum warranty period of twelve (12) months.

Supplier Registration Form

The Supplier Registration Form is available both in Word (440 KB) and PDF (129 KB)

Bidboard

Bid Schedule for 1 January to 31 December 2008

Bid No.	Subject	Closing Date/Time
0442/07	OCAD GC(RI) and MS(EI) data for Aanlytical Database	Closed - pending evaluation / award
0448/08	Provision and supply of pharmaceutical medicines and supplies in two lots by blanket purchase order to the OPCW Technical Services and Health and Safety branches	12/03/2008 at 16.00 hrs
0449/08	Analytical Skills Course	29/02/2008 at 16.00 hrs
0450/08	Outsourced Security Services	To be determined...
0451/08	Cleaning Services	To be determined...

All Suppliers wishing to view information about OPCW’s procurement opportunities on the Internet may access our web pages. You will be able to see a list of posted Invitations to Bid or Requests for Proposal for procurement actions over EUR 25,000 but it will not give you all the details. In order to be provided the details you must successfully register your company with OPCW. Once accepted as a qualified supplier, you may request all details of the bid solicitation documents.

To become a qualified supplier you must register by completing our Supplier Registration Form and return it by fax or as an e-mail attachment. See contact information below.

Banking Details

When an order is placed with suppliers for the first time or any time there is a change in bank account details, suppliers are requested to confirm their bank account details using the forms provided. Suppliers in the Netherlands should use the Domestic Transfer Form and suppliers outside the Netherlands should use the International Transfer Form.

Domestic Transfer Form Word (81 KB) and PDF (23 KB)

International Transfer Form Word (81 KB) and PDF (23 KB)

Contact information

Organisation for the Prohibition of Chemical Weapons
Attn. Procurement Office
Johan de Wittlaan 32
2517JR The Hague
The Netherlands
Fax: +31 (0)70 4163132
e-mail: procurement@opcw.org